Privacy Policy

1. Who we are

Prompt Cowboy is an online platform operated by Fourday AI Pty Ltd (ABN 44 678 770 799), headquartered in Sydney, Australia. We help people design, store and run AI prompts.

This policy explains — in plain English — how we handle your information under:

• the Privacy Act 1988 (Cth) and the Australian Privacy Principles, as amended by the Privacy and Other Legislation Amendment Act 2024
• other laws that may apply where you live, including the EU/UK GDPR, the California Consumer Privacy Act (CCPA) and similar rules worldwide.

Need help or have questions? Email us at privacy@promptcowboy.com — we're real humans and happy to explain anything in this policy.

2. Scope

This policy applies to anyone who:

• browses Prompt Cowboy without signing in (anonymous users)
• creates a Free, Pro or Teams account using email/Supabase Auth or Google Sign-in
• interacts with our website, mobile or desktop apps.

3. What we collect — and why

4. How we use your information

To deliver and improve the Platform, we:

• Process your prompts and outputs as part of providing the service to you
• Analyse anonymised, aggregated usage patterns to improve our tools, features, templates, and workflows
• Authenticate you and keep your account secure
• Process payments and send invoices/receipts
• Send essential service emails (password reset, incident notices)
• Send optional product updates or tips (you can unsubscribe any time)
• Comply with laws, prevent fraud and enforce our Terms of Service

What we never do:

• Use your data to train large language models
• Sell your data to anyone
• Share your content with third parties, other than trusted service providers (such as hosting and payment processors) who process data solely on our behalf to operate the Platform

Service providers: We use trusted service providers (including Supabase for hosting, Stripe for payments, and PostHog for analytics) to operate the Platform. These providers process data on our behalf under strict contractual obligations and do not use your data for their own purposes. Full details are in section 6 of this policy.

Talk to us: We're always refining how we handle data and we want to get it right. If you have questions, concerns, or suggestions about any of this, please reach out to privacy@promptcowboy.com — we read every message and it directly shapes how we build the platform.

5. Legal grounds for processing

6. Sharing & overseas transfers

We use trusted service providers to operate the Platform, including:

• Supabase — hosting and authentication
• Google Cloud — OAuth sign-in
• Stripe — payments
• PostHog — analytics

Each provider is contractually bound to process your data only for the purpose we specify and to maintain comparable privacy safeguards. Where data is transferred overseas, we ensure appropriate safeguards are in place, including Standard Contractual Clauses and encryption.

7. Security

• TLS 1.3 encryption in transit and AES-256 encryption at rest
• Supabase Row-Level Security so each account can read only its own data
• Annual staff privacy & security training
• Continuous monitoring & logging

8. Data retention & deletion

You are in control of your data. You can delete your account at any time from Account → Delete. When you do:

• we begin a secure purge of all personal data within 30 days, including back-ups, except where law requires longer retention (e.g. billing records)
• until deletion is complete, your data is inaccessible to normal operations

If you keep your account open, we retain data only as long as needed for the purposes in this policy.

9. Your choices & rights

If we can't resolve an issue, you may complain to the Office of the Australian Information Commissioner or your local data-protection authority.

10. Automated decision-making

We do not make decisions that have legal or similarly significant effects on you. If this changes, we'll explain the logic involved and your options.

11. Age requirement

The Platform is intended for users aged 16 and over. By using Prompt Cowboy, you confirm you meet this age requirement.

12. Changes to this policy

We may update this policy for legal, technical or business reasons. When we do, we will post the new version on the Platform and use reasonable endeavours to notify registered users of material changes. Your continued use of Prompt Cowboy after changes are posted constitutes your acceptance of the updated policy.

13. Governing law & jurisdiction

These terms are governed by the laws of New South Wales, Australia. By using Prompt Cowboy you agree that any dispute will be subject to the non-exclusive jurisdiction of the courts of New South Wales, Australia.

14. Contact us